Privacy Policy

In order to offer a good service, we work with personal data. This privacy statement explains how we handle these personal data. This statement applies to the processing of personal data by Mantis Consulting BV.

The personal data you provide us with are processed by Mantis Consulting BV, Smidsestraat 63/101, 9000 Ghent. The private company Mantis Consulting is, therefore, the party responsible for processing your data.

We consider it important to handle your personal data with care. We do this in accordance with the European privacy legislation (the General Data Protection Regulation, abbreviated as AVG or GDPR) and the relevant federal and Flemish legislation.


Your personal data can come to us in various ways. For example, we may collect data directly from you by means of a form or certain documents. Alternatively, we may request your personal data from public authorities that hold it. We use your data for a clear and legitimate purpose:

  • To fulfil a legal obligation;

  • when you have given your consent;

  • for the execution of an agreement with you.


We only request the necessary personal data and handle it with care. This means that our employees treat your data with discretion, check that it is complete and correct and ensure its security. We will not keep your data any longer than necessary for our tasks, taking into account archive legislation.


We will not pass on your data to other parties unless there is a legal reason for doing so. These other parties may only process your data within the framework agreed with them. In principle, your data is only processed within the European Economic Area (EEA). If, in exceptional cases, your personal data is processed outside the EEA, this is always done in accordance with the requirements of the AVG.


In accordance with privacy laws, you have the following rights:

  • Right to information and inspection

You may find out whether we have data on you, what data this is, how it is used, and you may get further explanations.

  • Right of correction and supplementation

If your data is not correct, you may ask us to correct and/or supplement it.

  • Right to object

You may object to the use of your data. Unless the public interest outweighs your interest, we will stop processing your data.

  • Right to erasure: You may ask for your personal data to be erased completely when:

  1. the personal data are no longer necessary for the purposes for which they were collected;

  2. you withdraw your consent to the processing of your personal data, if the processing is based on it;

  3. you object to the processing, and there are no compelling legitimate grounds for processing;

  4. your personal data are processed unlawfully;

  5. your personal data must be deleted in order to comply with a legal obligation incumbent upon us.

We will delete your personal data in the above cases, unless we are legally obliged to process your data or the processing is necessary for the public interest.

  • Right to restrict processing: you have the right to have the processing of your personal data restricted if:

  1. you dispute the accuracy of that information;

  2. the processing is unlawful, but you do not want the data to be deleted;

  3. we no longer need your data for processing purposes, but you still need it for a legal claim;

  4. you object to the processing of your data, pending the answer to the question of whether there are interests that outweigh your own.

If the processing is restricted, your personal data (with the exception of their storage) will only be further processed with your consent, for the protection of the rights of others, in the context of legal proceedings or in the public interest.

  • Right to data portability

If we process your personal data automatically on the basis of your consent or in the context of a contract, you have the right to receive the personal data in a structured, commonly used and digital format in order to transfer it to another controller. You may also ask us to transfer this data instead of you, insofar as this is technically possible.

  • Right not to be subjected to automated decision-making

 You have the right to oppose decisions that are solely based on automated processing of your personal data and which have legal consequences for you. This is not possible if this is necessary for the performance of a contract with you, if it is legally permissible or if it is based on your consent. In these cases, you can ask us for a human intervention in order to make that decision.

  • Right of withdrawal of consent

If the processing is based on your consent, you can withdraw your consent at any time. In that case, we will stop processing your personal data. The processing of these data before the withdrawal of your permission will remain valid.


We explain some specific processing operations below. You can exercise your rights as described above in relation to these processing operations.

  • Newsletters

You will receive one or more newsletters if you subscribe to them. Do you no longer wish to receive a newsletter? Then you can unsubscribe via the unsubscribe link at the bottom of the newsletter.

  • Visual material

 Mantis Consulting organises events that are open to the public and takes photographs and videos of these activities. We use these images for promotional purposes on our communication channels. We respect your right to images and are committed to clearly informing you of the images taken at each activity.

For overview photos and atmospheric pictures, we assume your implicit consent, both for the creation and for the publication.

For visual material in which you are the main subject, in which you pose or in which one or more persons are featured, we always ask for your explicit permission, both before making and before publishing it. Where possible, we will do this in advance and in writing. In other cases, our photographer will speak to you. You can withdraw the given permissions at any time.

  • Social media

Mantis Consulting uses social media: Twitter, Facebook, Youtube, Vimeo, Instagram, Pinterest and LinkedIn.

If you contact us via these channels in a private message, your personal data will be processed. We only use this information to help you further.

If you respond to, share or like our public messages, this data is visible to others. This public data is stored and is visible as long as it is not deleted by you.

As a user of social media, your personal data are processed by the social media platform in question. Mantis Consulting has no control over the further processing of your personal data by these platforms. The privacy declarations of the social media platforms apply to this processing.

  • Cookies

We want your visit to our website to be optimal. That is why we work with necessary and analytical cookies.

We are currently working on the approval for the installation of cookies. For the time being, you can opt-out of cookies by configuring your internet browser so that it does not store cookies anymore.

Please read the Google Analytics privacy statement for more information.